A Proposify alternative, compared honestly
We make a competing product, so read this with the scepticism it deserves. Proposify is a good tool with a real head start on us in places, and for a sales team of ten it is probably the better answer.
The short version: Proposify is a template library with a sales workflow around it. ProposalBuild is an RFP reader that drafts the proposal. If you already know what your proposal should say and you want it to look sharp, that is Proposify’s home ground. If the slow part is working out what to say — because a 30-page RFP landed and it is due Friday — that is ours.
Where we are different
Upload the RFP and we extract requirements, deadlines and evaluation criteria into a checklist, then draft sections against them. Proposify is built around a curated template library you fill in; we are built around the document the client sent you.
Proposify runs on a 14-day trial and then a paid seat. Our free plan has no card and no clock — if you send up to 5 proposals a month, you can stay on it indefinitely. For a freelancer sending two proposals a month, that is the whole decision.
Proposify meters sends per month and bills overage per document beyond your allowance. Our plans cap proposals per month with no per-send surcharge, so a busy month costs what the plan costs.
Scroll depth, time per section, unique visitors and an engagement score are included from the free tier up, not reserved for a higher tier.
Where Proposify is genuinely better
These are real reasons to choose them over us. If any of the three below is your main problem, Proposify is the right call.
Proposify has spent years building designer-made templates across dozens of industries, with a content library your team can lock down and reuse. If you want to open a tool and find a finished-looking proposal for your exact vertical, they are ahead of us and it is not close.
Roles, approval steps, locked-down sections that reps cannot edit, manager-level pipeline reporting. If you have five or fifteen people sending proposals and you need consistency enforced, Proposify is designed for exactly that. Our permissions are simpler.
More years in market, more CRM connections, more customers who have already hit the edge cases. We are newer. On a long procurement with a security review attached, that history counts for something real.
Pricing
As of 2026-09-03, Proposify lists per-seat pricing from $19 per user per month billed annually ($29 monthly) on its entry tier and $41 per user per month billed annually ($49 monthly) above that, with enterprise pricing starting around $3,900 per year. Every plan carries a monthly send allowance with per-document overage charges beyond it, and there is no free tier — only a 14-day trial. Check their pricing page for current figures, since these change. Ours are on the pricing page.
So which should you pick?
- You have a sales team and need output kept consistent
- A deep, designer-made template library is the draw
- You need managers to approve before anything goes out
- Your send volume comfortably fits a plan allowance
- Reading and answering RFPs is the slow part
- You want to start free, without a card or a clock
- You would rather not think about per-send overage
- You run several client brands from one login
If you are a team of one, the freelancer proposal software page covers that workflow directly, and the free proposal templates are yours to copy into whichever tool you land on.
Common questions
No. Proposify offers a 14-day free trial with no credit card required, after which every user needs a paid seat. ProposalBuild has a permanent free plan with no card — that is the main reason people arrive on this page.
Each Proposify plan includes a number of sends per month; drafting and editing are unlimited, but sharing a proposal with a client counts as a send, and going over the allowance is billed per extra document. Worth modelling against your actual monthly volume before you commit to a tier.
Only if the template library is not what is slowing you down. If your bottleneck is reading a long RFP and turning it into a scoped, priced document, we help with that specifically. If your bottleneck is making proposals look good and keeping a sales team consistent, staying put is the better call.